Complete Dharamshala Management, From Rooms to Check‑Out
Manage accommodation, room availability, guest stays, check-ins, check-outs and booking records from one connected management system.
- Admin-controlled operations
- Live room status grid
- Structured check-in & check-out
- Complete booking history
Everything Your Dharamshala Team Needs
One management platform to organize rooms, accommodation, guest stays and daily Dharamshala operations.
Room Management
Manage rooms, room types, accommodation details and room status.
Guest & Stay Management
Track guest information, stay dates, check-in and check-out activity.
Availability Management
See available, occupied and maintenance rooms at a glance.
Booking Operations
Manage booking records, pending actions, cancellations and booking history.
Every Dharamshala Operation, One Module at a Time
Ten focused modules — from room configuration to booking history — each with its own records, actions and operational view.
Room Master
Define every room type once — room numbers, deposits, charges and occupancy — so every booking, check-in and report draws from the same source.
- Room configuration
- Room numbers
- Room types
- Accommodation mapping
- Room status
| Room Type | Rooms | Deposit | Charges |
|---|---|---|---|
| Nutan Dharamshala (Room No. 1 to 66) | 66 | ₹1,000 | ₹300 |
| Mayank Dharamshala (Room No. 1 to 45) | 42 | ₹500 | ₹150 |
| Mayank Dharamshala (Hall 22–28) | 30 | ₹100 | ₹10 |
| Nutan Dharamshala (Common Room) | 20 | ₹100 | ₹10 |
| Trustee Rooms – Nutan | 5 | ₹1,000 | ₹300 |
Showing 5 sample records
Room Master
Define every room type once — room numbers, deposits, charges and occupancy — so every booking, check-in and report draws from the same source.
- Room configuration
- Room numbers
- Room types
- Accommodation mapping
- Room status
| Room Type | Rooms | Deposit | Charges |
|---|---|---|---|
| Nutan Dharamshala (Room No. 1 to 66) | 66 | ₹1,000 | ₹300 |
| Mayank Dharamshala (Room No. 1 to 45) | 42 | ₹500 | ₹150 |
| Mayank Dharamshala (Hall 22–28) | 30 | ₹100 | ₹10 |
| Nutan Dharamshala (Common Room) | 20 | ₹100 | ₹10 |
| Trustee Rooms – Nutan | 5 | ₹1,000 | ₹300 |
Showing 5 sample records
Room Accommodation Type
Create accommodation categories with bed type, amenities, services, Jain and non-Jain pricing, advance amounts and deposits.
- Accommodation categories
- Bed type & amenities
- Services offered
- Jain / Non-Jain pricing
- Advance & deposit amounts
Booking Chart
A 14-day availability calendar across every accommodation type, colour-coded so busy dates stand out before they become a problem.
- Availability calendar
- Accommodation types
- Daily room availability
- High / Medium / Low indicators
Available Rooms
Pick an accommodation and see every room at once — available, occupied or under maintenance — with search and grid or list views.
- Available
- Occupied
- Maintenance
- Search room
- Grid / List view
Check-In Pending
Every confirmed guest who has not yet arrived, with stay dates, room type and room count — one action away from check-in.
- Guest information
- From / To dates
- Room type
- Room count
- Check-In action
| Receipt No | Guest Name | From – To | Room Type | Action |
|---|---|---|---|---|
| VD-1382/24420 | Shrenikbhai Doshi | 17/03 – 21/03 | Varandavali Dharamshala | Check In |
| VD-7462/24420 | Pranav Kalpesh | 26/02 – 01/03 | Trustee Rooms – Varandavali | Check In |
| VD-3554/24420 | Shah Gandhi | 08/03 – 12/03 | Nutan Dharamshala | Check In |
| MD-9108/24420 | Dilip Mehta | 05/03 – 10/03 | Trustee Rooms – Varandavali | Check In |
| MD-7289/24420 | Manishaben Sheth | 20/03 – 21/03 | Trustee Rooms – Nutan | Check In |
Showing 5 sample records
Checked In
Who is staying, in which room, since when and for how long — with running charges and a check-out action on every row.
- Active guests
- Occupied rooms
- Check-in details
- Stay duration
- Charges
- Check-Out action
| Receipt No | Guest Name | Room | Check-In | Days | Charges | Action |
|---|---|---|---|---|---|---|
| MD-7639/24420 | Hastimal Zaveri | Room 10 | 06/03, 08:20 | 2 | ₹800 | Check Out |
| MD-7559/24420 | Pranav Dalraniya | Room 22 | 25/02, 10:20 | 5 | ₹1,200 | Check Out |
| MD-4058/24420 | Bharatbhai Sheth | AC-15 | 10/03, 08:20 | 2 | ₹1,500 | Check Out |
| VD-1756/24420 | Manishaben Jain | Room 34 | 09/03, 10:20 | 2 | ₹600 | Check Out |
| TR-2847/24420 | Dilipbhai Gandhi | T-3 | 21/03, 08:45 | 4 | ₹1,500 | Check Out |
Showing 5 sample records
Check-Out Pending
Guests due to leave, with charges to collect and deposits to refund, filterable by guest, room type, mobile and dates.
- Guests leaving
- Total charges
- Deposits to refund
- Guest / date filters
- Check-Out action
| Receipt No | Room Type | Room | Guest Name | Charges | Action |
|---|---|---|---|---|---|
| VD-2808/24420 | Trustee Rooms – Varandavali | Room 20 | Kishorbhai Gandhi | ₹500 | Check Out |
| MD-4719/24420 | Mayank Dharamshala | Room 43 | Navratnbhai Zaveri | ₹500 | Check Out |
| VD-8518/24420 | Varandavali Dharamshala | Room 36 | Shah Kalpesh | ₹1,000 | Check Out |
| MD-1041/24420 | Varandavali Dharamshala | Room 8 | Mrudul Kalpesh | ₹300 | Check Out |
Showing 4 sample records
Check-Out List
A clean record of every completed stay — accommodation, room, dates, number of days, amount and guest rating.
- Completed stays
- Check-in & check-out dates
- Days stayed
- Amount
- Guest rating
| Receipt No | Guest | Room | Stay | Amount | Rating |
|---|---|---|---|---|---|
| ND-6601/24420 | Mohan Singh Family | 02 | Mar 10 – 14 | ₹3,200 | |
| VD-5512/24420 | Verma Couple | AC-18 | Mar 12 – 15 | ₹2,400 | |
| MD-4423/24420 | Joshi Family | 10 | Mar 8 – 14 | ₹4,800 | |
| ND-3334/24420 | Tiwari Group | Common-09 | Mar 5 – 10 | ₹7,500 | |
| MD-2245/24420 | Pandey Family | Hall-26 | Mar 1 – 7 | ₹6,000 |
Showing 5 sample records
Checkout Settlement & Donation
Automatically settle room charges against the guest’s deposit and allow the remaining balance to be refunded or optionally donated with an instant receipt.
- Deposit AdjustmentAutomatically adjust the guest’s deposit against final room charges.
- Remaining BalanceInstantly calculate the balance remaining after room charges are deducted.
- Donate or RefundAllow the guest to choose whether the remaining amount should be donated or refunded.
- Donation Account SelectionIf donation is selected, allow the amount to be allocated to the required donation account/head.
- Donation ConfirmationShow the selected donation amount and confirm the transaction before final submission.
- Receipt GenerationGenerate a donation receipt with options to View, Print and Download.
Would you like to donate the remaining ₹700?
Would you like to donate the remaining ₹700?
Donation recorded successfully
₹700 credited to · linked to ND-1382/24420- Receipt No.
- DN-0427/24420
- Guest Name
- Shrenikbhai Doshi
- Booking No.
- ND-1382/24420
- Donation Account
- Donation Amount
- ₹700
- Date
- 18/03/2026
- Amount in Words
- Rupees Seven Hundred Only
Checkout completed
₹700 refunded to Shrenikbhai Doshi · no donation receipt generatedCancelled
Every cancellation keeps its reason, cancel date and refund amount, so refunds are traceable long after the guest has moved on.
- Total cancelled
- Total refunds
- Cancellation date
- Reason
- Refund information
| Receipt No | Guest Name | Room | Cancel Date | Reason | Refund |
|---|---|---|---|---|---|
| MD-1234/24420 | Pravinbhai Shah | Room 12 | 14/03/2026 | Personal emergency | ₹1,200 |
| VD-5678/24420 | Kamleshbhai Jain | AC-18 | 18/03/2026 | Travel plans changed | ₹2,400 |
| MD-3456/24420 | Gitaben Doshi | Hall-24 | 22/03/2026 | Event postponed | ₹3,000 |
| TR-2345/24420 | Hemantbhai Zaveri | T-1 | 10/03/2026 | Family emergency | ₹4,500 |
Showing 4 sample records
Booking History
The complete trail of every booking — dates, times, check-in, check-out, accommodation and status — ready to export or print.
- Total bookings
- Completed
- Active
- Pending
- Guest / stay history
| Receipt No | Guest Name | From – To | Accommodation | Status |
|---|---|---|---|---|
| MD-8551/24420 | Aashishbhai Mehta | 18/03 – 22/03 | Trustee Rooms – Nutan | completed |
| MD-5319/24420 | Kishorbhai Sheth | 28/02 – 04/03 | Varandavali Dharamshala | pending |
| MD-7639/24420 | Hastimal Zaveri | 06/03 – 08/03 | Mayank Dharamshala | active |
| VD-9485/24420 | Chitan Zaveri | 21/03 – 26/03 | Nutan Dharamshala | completed |
| VD-6721/24420 | Sureshbhai Doshi | 20/03 – 23/03 | Varandavali Dharamshala | pending |
Showing 5 sample records
One Connected Dharamshala Workflow
From room preparation to guest departure, every operational step stays organized in one system.
- 1Step 01
Manage Rooms
Room types, numbers, deposits and charges set up once in Room Master.
- 2Step 02
Monitor Availability
Room status grid and 14-day calendar show what is free.
- 3Step 03
Manage Bookings
Booking records with dates, times and accommodation.
- 4Step 04
Check-In Guests
Pending arrivals move to Checked In with one action.
- 5Step 05
Track Active Stays
Occupied rooms, stay duration and running charges.
- 6Step 06
Process Check‑Out
Charges settled and deposits marked for refund.
- 7Step 07
Maintain History
Every stay and cancellation preserved in Booking History.
See Your Dharamshala At a Glance
Guests, rooms, pending actions, charges and refunds — the numbers your team checks every day, gathered in one view.
- Available 28
- Occupied 33
- Maintenance 5
- KGKishorbhai GandhiRoom 20 · Trustee Rooms₹500
- NZNavratnbhai ZaveriRoom 43 · Mayank₹500
- SKShah KalpeshRoom 36 · Varandavali₹1,000
- DSDinesh ShanghaviRoom 17 · Mayank₹500
Illustrative preview with sample data.
Know Your Room Availability Before It Becomes a Problem
The Booking Chart turns room counts into a colour-coded calendar, so the team spots tight dates early and plans rooms, halls and maintenance around them.
14-day outlook
Daily free-room counts for the next two weeks, per accommodation.
Accommodation-wise view
Nutan, Mayank, Varandavali, halls and trustee rooms side by side.
Room status grid
Drill into a building and see every room’s status at once.
- High — 60% or more of the rooms are free
- Medium — between 30% and 60% free
- Low — under 30% free; plan rooms and halls early
From Registers and Guesswork to One Clear System
Without a Connected System
- Manual room tracking
- Difficult availability visibility
- Scattered guest records
- Delayed check-in / check-out updates
- Difficult cancellation tracking
- Limited operational visibility
With Dharamshala Management
- Centralized room information
- Real-time-style availability view
- Organized guest records
- Structured check-in / check-out workflow
- Clear cancellation and refund records
- Better operational visibility
Smarter Operations, People Stay In Control
The system prepares the records — receipts, stay details, charges and deposits. The decision to check a guest in, check them out or cancel a booking stays with your team.
- Accommodation
- Trustee Rooms – Varandavali · Room 20
- Charges
- ₹500
- Deposit to refund
- ₹1,000
Faster Operations
Reduce repetitive administrative work.
Clear Information
Keep room and guest information organized.
Better Visibility
See operational status from one place.
Human Controlled
Administrators remain in control of every important action.